It’s Not Enough to Have the Right IT… You Need to Keep Track of It

If I were to ask you what technology your business possessed and where it all was right now, could you give me an answer? If not, you’ve demonstrated the importance of keeping an accurate inventory of your business’ IT.

So, let’s go over some best practices to make managing your business’ IT inventory more effective.

What Makes an Inventory System a Good Inventory System?

The first step is ensuring your inventory management system is up to the task. There are a few features you should seek out from the one your business utilizes:

• Real-time inventory management and tracking
• Alerts for, or fully automated, reordering and restocking
• Barcode scanning
• Reporting and analysis
• Software integrations
• Mobile capabilities
• Supplier management
• Multi-location management
• Simple interfaces
• Scalability

Each of these features can help streamline your processes by eliminating manual steps through automation and ensuring you are working with the most up-to-date information possible. Of course, having the foundation for successful inventory management is one thing… you also need to be sure your team follows through.

That leads us to the second part: ensuring that team members are assigned to take point on your inventory management. Think of them as quality control—they’re there to catch and correct any errors your system might have made. From checking labels to ensuring that all technology is being maintained properly, these individuals will be critical to keeping your inventory organized and up to date.

On a related note, implementing the right tools will help these tracking processes continue without a hitch, particularly if these processes are automated.

Third, the records produced through your inventory management must be cross-referenced and confirmed through audits and assessments as time passes. Doing this will keep your records accurate and establish a pattern of checking in on your technology periodically.

Finally—although this step should be implemented throughout—you need to ensure that your inventory is protected by enhanced security and access controls. This way, your inventory is properly protected from unauthorized access and enforces greater accountability. 

Work with Us for Assistance in Managing—and Supplying—Your IT Inventory

We Define IT is one of the best options for business IT in New York City, and we’d love to work with you to prove it. Give us a call at 888-234-WDIT (9348) to learn more about what we can—and will—do for you.